Discover the Vimachem Pharma MES Platform
Administrative Assistant at Vimachem
// Vimachem
The Company
Vimachem is a global provider of industrial software solutions focusing in the pharmaceutical industry. Vimachem headquarters are in Athens, Greece and our US office is based in New York City. Our clientele includes some of the largest pharmaceutical companies in Europe and USA. Our productized services philosophy combines innovative solutions with specialized consulting services that support our pharmaceutical customers in their digital transformation journey and in achieving operational efficiencies and business excellence.
The Culture
At Vimachem we firmly believe that the strength of the team is each individual member and that the strength of each member is the team.
We are only as brilliant and impactful as the people on our team, so we make building a strong culture and rewarding success among our highest priorities. In addition to great environment we invest heavily in training and career mobility.
Vimachem promotes open collaboration and value through innovation.
Administrative Assistant Job Description
Our new administrative assistant will be responsible for providing administrative support to ensure efficient operation of the office.
She will support managers and employees through a variety of tasks related to organization and communication.
She will be responsible for confidential and time sensitive material and needs to be able effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
Responsibilities
Answer and direct phone calls
Organize and schedule meetings and appointments
Collect, organize and record company expenses
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Prepare and monitor invoices
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Write letters and emails on behalf of other office staff
Book conference calls, rooms, taxis, couriers, hotels etc.
vManage staff appointments
She will support managers and employees through a variety of tasks related to organization and communication.
She will be responsible for confidential and time sensitive material and needs to be able effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
Responsibilities
Knowledge, Skills & Experience
- Bachelor’s degree
- 1+ years of working experience
Good knowledge on:
- Very good knowledge of English language
- Excellent knowledge of MS office
- Previous working experience using ERP systems
Characteristics
- Attention to Detail
- Excellent organizational, prioritization, and time management skills
- Strong interpersonal, written, verbal communication skills with an ability to multi-task
- Demonstrated ability to effectively deal with high-pressure situations
- Accuracy
- Teamwork
If you’re looking to join an exciting, fast-moving company that is at the center of revolutionizing the Pharmaceutical industry, Vimachem wants to talk to you.